Banquet and Event Policies

MENUS

Abbey Springs offers a complete selection of food and beverages for your event and these menus are designed to assist you in planning your special event. We provide a highly experienced staff, impeccable service, and attention to detail to ensure your event is successful and memorable. You should not feel limited to these menus, as we are pleased to customize a tailored menu specifically for your event. We reserve the right to inspect and control all private parties, meetings, receptions, etc. being held on the premises.

The party is allowed one choice of entrée off our Banquet Menu, or the choice of a combination plate. In the event that you would require a split menu, entrée selections are limited to a maximum of two selections and we require the following: a final count of all entrée choices to be given seven (7) days prior to the event and a place card to distinguish the entrée to the guest. We are always pleased to consider a vegetarian request as well, outside of the two pre-determined choices, but there will be a limit as to how many the kitchen will prepare. One price is charged for all entrées; the highest entrée price is charged. There is a $50 cake cutting fee for all cakes brought in, to be cut and served by Abbey Springs. Taste tests may be arranged by appointment only. All menu items for tasting are subject to approval and will be charged to the final event bill.

PRICING, SERVICE CHARGES & TAXES

All prices listed are the basic price, without service charge or taxes. Prices include the use of round or rectangular banquet tables, chairs, table linens, china, glassware, silver and set-up & clean-up of the space. All prices quoted prior to sixty (60) days are subject to change due to fluctuations in the market. There will be an 18% gratuity charge plus 5.5% state and local taxes on all rentals, services, food and beverage prices. If your organization is tax exempt, a copy of the Certificate of Exemption in the state of Wisconsin must be submitted at least one week prior to your event. All federal, state and local laws with regard to food and beverage purchases and consumption shall be strictly adhered to.

FOOD & BEVERAGE GUIDELINES

In compliance with all federal, state and local mandates, no liquor, beer, wine or food may be brought in from outside sources to be consumed on property. Abbey Springs reserves the right to refuse bar services to guests under the influence of alcohol at any time. Please do not ask for excess buffet items to-go, as we cannot permit food to be taken off the premises.

DECORATIONS & OUTSIDE VENDORS

Decorations are an important factor in creating ambiance and setting just the right mood for your guests. All decorations must be limited to the tabletops or freestanding displays that do not require fixation to walls or furniture. We ask that you provide us with the names and telephone numbers of all vendors delivering items to Abbey Springs for your event at least 30 days prior to the event. You are responsible for all set-up and take-down arrangements, any instructions with each vendor, as well as all charges incurred. Abbey Springs does not assume any responsibility for the damage or loss of any merchandise of articles unattended or left in the facility prior to, during, or following your event. This includes decorations, gifts, clothing, any cake paraphernalia, favors, etc.


AUDIOVISUAL EQUIPMENT

In the Waterfront Patio Tent area there is no sound system provided. You are welcome to bring in your own sound system and are responsible for set up and take down of any equipment, including bringing in extension cords if needed. The Clubhouse Banquet Room is equipped with a screen and projector to show a DVD, or connect a laptop for a slide presentation. We also have iPod hookup capabilities and a wireless microphone.

GUARANTEES

Estimated Guest Count is due at the time of booking.
Preliminary Guest Count is due thirty (30) days prior to your event.
Final Guarantee is due SEVEN DAYS (7) prior to your event, which may be no less than 75% of your estimated guest count.
Under Seven Days NO VARIANCE is allowed and you will be billed for the contracted amount. Abbey Springs will be prepared for 5% over your guaranteed number. Should the number of guests exceed the guaranteed amount, Abbey Springs will make all reasonable attempts to accommodate such additional guests, and you will be responsible for all additional guests at the then prevailing rates.

Failure to provide a guarantee at least seven (7) days in advance may result in cancellation of the function by Abbey Springs or use of the Estimated or Preliminary Guest Count obtained at thirty (30) days prior to your event.

Room Room Capacity Rental Fees
Clubhouse Banquet Dining Room 200 $1500
Waterfront Patio Tent 150 $1000
Lakeview Room at Yacht Club 36 $300

 

PAYMENTS & DEPOSITS

In order to guarantee your room, a non-refundable deposit is required. The deposit is based on the anticipated number of guests for your event. If your group is expecting 50 guests or less, a $500 deposit is required. If the group is expecting 51 guests or more, a $1000 deposit is required. The deposit shall be applied to the final bill. A credit card number must be given to put on file for any incidental charges.

Abbey Springs accepts all major credit cards, checks and cash. SEVEN days prior to the event, when the final guarantee is given, payment must be made in full for the final amount. If a check is not given, the credit card on file will be charged. All other charges incurred on the date of the event, over and above the amount charged prior, will be charged to the credit card on file or the balance of the account is due and payable the next business day after the date of the event.

Should billing be established, statements are payable upon receipt. For accounts more than thirty (30) days in arrears, a finance charge not in excess of those permitted by law will be assessed on the outstanding balance of the account from month to month. Abbey Springs will apply a monthly periodic rate, currently at 2% (This periodic rate is subject to change based on prevailing interest rates).

CANCELLATION POLICY

If at 60 days or more before the scheduled event or party date, you choose to cancel the date, Abbey Springs will retain one-half (½) of the amount of the deposit and return the balance. If the cancellation occurs less than 60 days from the date of the event or party, then Abbey Springs will retain the total amount of the deposit. Should you cancel less than seven (7) days before your event, you will be responsible for the price of your function outlined in the Banquet Event Order (BEO).

                                                              ***Please see Banquet Agreement for a full list of Policies***